Demo

Fuel & expense control

Step 03 Connected workflow

Fuel & expense control

Fuel entries linked to trips and vehicles — with mileage and anomaly watch.

FuelTripsAccounts

How it fits your operation

Fuel refills, vouchers, and sensor readings attach to vehicles and trips. Mileage efficiency trends highlight drains, duplicate slips, and route mismatch. Finance and operations share one fuel ledger instead of parallel spreadsheets.

Daily workflow

  1. 1
    Record refill

    Depot or driver entry with quantity, amount, and odometer.

  2. 2
    Match to trip

    Fuel cost rolls into trip P&L and client billing basis.

  3. 3
    Review trends

    Supervisors compare expected vs actual consumption by route.

  4. 4
    Act on alerts

    Drain, overspeed, or duplicate voucher triggers investigation.

Key controls

  • Fuel entry by vehicle, trip, depot, or voucher
  • Mileage and litres-per-km trend reports
  • Fill-drain alerts where sensors are enabled
  • Expense vouchers with approval workflow
  • Trip-wise fuel allocation for costing

Why teams enable this step

1

Typical fleets recover measurable fuel leakage within months

2

Trip profitability reflects true fuel — not averages

3

Approvals prevent casual voucher inflation