Bus operator & paribahan management
Bus operator VMS for Bangladesh paribahan — counter and collection (single & bulk), bus owner daily fee, trip entry, owner ledger, payment divide, driver and helper roster, one owner with many buses, garage and installment purchase, accounts with bill generate, SMS, email, Telegram, booking, reserve history, and management reports.
Use cases
- Intercity paribahan with multiple counters in Gabtoli, Sayedabad, and district terminals.
- One owner operating five coaches — daily fee, trip revenue, and owner ledger in one system.
- Counter bulk collect for daily owner fee and installment before morning departure.
- Trip entry linked to payment divide — driver, helper, owner, and company share auto-calculated.
- Passenger booking with SMS confirm and reserve history for peak Eid season.
- Garage job card and new coach installment deducted from owner payout monthly.
Why you need this
- Counter cash and trip revenue in different notebooks — owner disputes every week.
- Bulk collect at rush hour needs one screen — not five Excel tabs per owner.
- Daily owner fee must block trip open — or coaches leave without paying hire.
- Payment divide errors destroy trust between owner, driver, and operator company.
- Booking reserve history lost on phone — no-show and double-book fights at counter.
- Accounts wants bill generate from trip close — not re-entry at month end.
Key modules
Typical workflows
- Counter open → daily fee collect → trip entry → trip close → payment divide → owner ledger → accounts bill.
- Booking reserve → SMS confirm → counter payment → seat manifest → trip open.
- Garage job complete → cost to bus → installment deduct → owner statement SMS.
- Month-end → reports → owner payout voucher → email statement to owner and agent.
Counter desk — collection & cash control
Branch counter for paribahan operators — ticket counter login, single collection, bulk collect, and daily cash close without duplicate entries.
Counter login
Each branch counter user sees only assigned routes, buses, and collection rights.
Single collect
One trip, one owner, or one passenger payment — receipt and ledger post in one step.
Bulk collect
Batch daily fee, installment, or multi-bus owner settlement from one counter screen.
Collection register
Cash, mobile banking, and due carry-forward — counter balance before handover to accounts.
Instant receipt
Print or SMS receipt number tied to trip, bus, and owner for dispute-free audit.
Role separation
Counter cannot edit closed day — supervisor unlock with reason code.
Bus owner profile & daily fee collection
One owner, many coaches — contract rate, daily hire fee, helper share, and fee due before bus leaves depot.
Owner master
Owner name, NID, bank, profit share %, and linked bus plates.
Daily fee rule
Fixed daily amount or % of route collection — auto-calculated per trip day.
Counter collect
Driver or counter pays owner fee before trip open — block depart if due.
Helper / staff share
Helper allowance deducted from owner pool per agreed rule.
Owner statement
Day-wise fee collected vs trip revenue — owner sees net on phone SMS.
Month close
Owner ledger balance carried to accounts payment voucher.
Trip entry & route revenue
Trip open, route, seat, cargo, and toll — linked to bus, driver, and counter collection in one trip card.
Trip entry
From–to, departure time, bus, driver, helper, and seat plan on one entry.
Ticket & cargo
Passenger fare, parcel, and extra charges posted to trip revenue.
Trip cost
Fuel, toll, food, and road expense captured before trip close.
Trip close
Close trip → auto owner share, payment divide, and counter due update.
Owner ledger & payment divide
Transparent split between owner, operator, driver, and helper — every taka traced from trip close to ledger line.
Owner ledger
Running balance per owner — collection, fee, expense, and payout history.
Payment divide
Auto split trip net by % or fixed rule — owner, company, driver, helper.
Owner payout
Payment voucher from accounts when owner withdraws or month settles.
Due & advance
Owner advance, driver due, and counter shortfall on one statement.
Drill-down
Every ledger line links to trip number, counter receipt, or garage bill.
Reports — counter, owner, route & bus P&L
Management reports for paribahan groups — daily collection, owner due, trip margin, and branch comparison.
Daily collection report
Counter-wise cash and digital collection with variance vs trip revenue.
Bus-wise P&L
Revenue, fuel, fee, and garage cost per plate for the month.
Owner due report
Who owes fee, who is in credit, and pending payout list.
Route performance
Dhaka–Chattogram vs district routes — load factor and margin rank.
Excel export
Accountant-ready sheets for audit, bank, and owner meeting.
Multi-branch
HQ view across counters in Gabtoli, Sayedabad, and regional depots.
Driver, helper & one owner — many buses
Roster driver and helper per bus — same owner runs five coaches with separate daily fee and trip history.
Driver & helper profile
License, phone, salary rule, and behaviour score per person.
Assign to bus
Primary and backup driver/helper per plate — block assign if license expired.
One owner, multi bus
Owner dashboard lists all coaches, today fee status, and open trips.
Live GPS (optional)
See bus on corridor map when GPS device fitted — delay SMS to counter.
Attendance
Driver present before trip open — linked to payroll or trip incentive.
Compliance gate
Fitness, route permit, and insurance expiry block trip assign.
Garage & installment purchase
Workshop job card for coach repair — parts, labour, and bus bought on installment with monthly deduction from owner ledger.
Garage job card
Engine, body, tyre jobs with parts issue and outside purchase approval.
Cost to bus
Garage bill posts to bus cost centre — affects owner net and route P&L.
Installment plan
New bus or engine overhaul on EMI — schedule linked to owner account.
Auto deduct
Monthly installment collected at counter or deducted from owner payout.
Warranty & reminder
Service due SMS to owner and transport desk before breakdown season.
Accounts, bill generate & finance link
Full accounts module — voucher, bank, due list, and printable bill for owner, agent, and corporate contract.
Chart of accounts
Counter cash, owner payable, trip income, and garage expense heads.
Bill generate
Owner month bill, agent commission invoice, and corporate route bill in one click.
Payment & receive
Bank transfer, cheque, and mobile payment matched to ledger line.
Trip to accounts
Closed trip auto-posts revenue split — no re-type for accountant.
SMS, email, Telegram — booking & reserve history
Passenger booking desk with seat reserve — confirm by SMS, email, or Telegram bot; full reserve and cancel history.
Seat booking
Reserve seat by route, date, and bus — hold until counter payment or online pay.
Reserve history
Who booked, cancelled, or no-show — audit trail per counter user.
SMS alerts
Booking confirm, trip delay, and owner fee reminder to registered numbers.
Corporate client and agent copies of bill, trip sheet, and monthly statement.
Telegram
Desk or owner group alerts for trip open, collection target, and breakdown.
Ticket print
Counter ticket and manifest print aligned with booking seat map.