Compliance & documents
Step 08 Connected workflow
Compliance & documents
Vehicle and driver documents with expiry alerts before trips go non-compliant.
How it fits your operation
Fitness, insurance, route permits, tax tokens, and licence copies live on vehicle and driver records. Automatic reminders give teams time to renew — blocking non-compliant units from assignment where policy requires.
Daily workflow
- 1Upload documents
Scan copies with expiry dates at onboarding.
- 2Monitor calendar
Alerts fire 30/15/7 days before expiry.
- 3Renew & update
New certificate replaces old with history kept.
- 4Audit
Export compliance status for management review.
Key controls
- Document vault per vehicle and driver
- Expiry calendar and SMS/email alerts
- Optional block on dispatch if expired
- Audit pack for regulatory checks
- Branch-wise compliance dashboard
Why teams enable this step
Avoid fines and trip stoppages on road checks
Dispatch never assigns unfit vehicles by mistake
Insurance and fitness renewals become proactive