Staff transport & shuttle operations
Factory, RMG, hospital, and campus shuttles — route and shift planning, pickup points, driver roster, HR-linked attendance, fuel per route, department cost allocation, vendor SLA, and safety compliance in one VMS.
Use cases
- Factory morning and evening shift buses with route sheets and gate timing.
- RMG colony-to-factory routes with seat capacity and overcrowding control.
- Hospital and university campus staff movement with document compliance.
- Department-wise shuttle cost chargeback for HR and finance reporting.
- Vendor-operated shuttle contracts with trip proof and SLA tracking.
- Ad-hoc requisition for audit teams, visitors, and overtime production batches.
Why you need this
- Staff transport is often the largest hidden fleet cost — make it measurable per route.
- HR and transport stop coordinating shifts through calls and informal WhatsApp lists.
- Driver license, fitness, and fire safety must gate every shift assign — not after an incident.
- Fuel per route benchmarking catches theft and poor driving on fixed shuttle loops.
- Management needs occupancy and cost trends before buying another bus or vendor contract.
- Union and safety audits demand trip logs — not handwritten gate registers.
Key modules
Typical workflows
- HR shift roster → route assign → driver attendance → shift trip log → fuel → department cost report.
- Ad-hoc requisition → transport approve → extra shuttle → chargeback to requesting department.
- Vendor contract → daily trip proof → SLA dashboard → monthly vendor invoice match.
- Compliance expiry alert → vehicle off roster → replacement assign → SMS route update to staff.
Routes, shifts & pickup points
Plan factory and campus shuttles by shift — fixed routes, stop sequence, capacity, and driver roster before the horn blows.
Route master
Morning, evening, and night shift routes with stop order, distance, and estimated run time.
Pickup points
Gate, colony, and bus-stop locations mapped per route for driver and employee clarity.
Seat capacity
Bus size vs expected headcount — flag overcrowding before safety or union issues.
Route changes
Temporary diversions for road work, holidays, or new factory wing with SMS to staff.
Vehicle assign
Right-size microbus, coaster, or full bus per route and shift roster.
Shift calendar
Weekend, overtime, and holiday shuttle schedules separate from normal shift pattern.
Alerts — safety, compliance & SLA
Staff transport must stay safe and documented — alerts before a shuttle rolls with expired papers or missed SLA.
Driver license & docs
Block assign if license, training, or medical certificate is expired.
Vehicle fitness
Fitness, insurance, and fire extinguisher due dates enforced per shuttle unit.
Late departure
Shift start missed — notify transport admin and factory gate security.
No-show driver
Assigned driver absent — backup roster and SMS to shift in charge.
Incident flag
Accident or breakdown logged with trip context for HR and management review.
Vendor SLA breach
Third-party shuttle contract KPI missed — auto report for procurement.
Daily shuttle workflow
From shift roster to HR cost report — one loop for factory, hospital, and campus staff movement.
Shift roster publish
HR shift plan feeds transport — who works which shift determines which routes run.
Driver & bus assign
Roster links driver attendance, vehicle, and route for the shift window.
Trip log & GPS
Optional live track for security; trip open/close with km and fuel at shift end.
Occupancy & exceptions
Extra runs, ad-hoc pickups, and overtime shuttle requests with approval.
Fuel & cost capture
Shift fuel and toll tied to route — not averaged blindly across the fleet.
HR / finance report
Cost per department, site, or employee headcount for management packs.
HR link, attendance & requisition
Transport stops being a black box — connect shuttles to people records and structured movement requests.
Driver attendance
Shuttle drivers on same attendance rules as factory staff — present before assign.
Selfie check-in
Optional mobile selfie at trip start for proxy attendance control on remote routes.
Ad-hoc requisition
Department requests extra shuttle for audit team, visitors, or night overtime batch.
Department chargeback
Allocate shuttle cost to cost centre by route usage or headcount rules.
Driver pay, overtime & vendor cost
Shuttle driver wages, vendor contract payments, and shift overtime linked to actual trip records.
Driver salary & shift pay
Fixed monthly or per-shift rate with trip proof for payroll handoff.
Overtime shuttle runs
Extra trips outside roster with manager approval and OT rules applied.
Trip allowances
Night halt, food, and outstation rules for long factory-to-colony routes.
Contract shuttle billing
Third-party operator paid by trip, km, or monthly retainer from closed logs.
Fuel per route
Benchmark km/litre per route — flag abnormal burn on same shift loop.
Shuttle operations desk
Transport admin, HR, and factory gate aligned — fewer calls, clearer accountability.
Factory & RMG sites
Multi-gate, multi-colony routes for large manufacturing campuses.
Hospital & campus
Staff and student movement with safety compliance and route audit.
Occupancy trends
Which routes are underused — right-size fleet before buying another bus.
Fuel desk
Pump vouchers and shift fuel log tied to shuttle trip close.
Management reports
Monthly transport cost pack for CFO, HR, and factory director.
Employee SMS
Route change, delay, and replacement bus alerts to registered numbers.