Industrial, factory & site fleet
Plant and construction site fleets — trip authorization, gate pass, site fuel control, workshop job cards, parts store, shift driver HR, contractor vehicles, and cost-per-site reporting for RMG, steel, cement, and project sites.
Use cases
- In-plant and inter-factory material movement with approved trip and gate log.
- RMG and manufacturing site pick-ups, loaders, and shift staff transport.
- Construction project tipper, mixer, and equipment movement by project code.
- On-site workshop, job cards, and parts store for breakdown-prone plant units.
- Remote site fuel vouchers with km benchmark — not unmanaged drum issues.
- Contractor and hired trucks logged alongside company fleet for security and cost.
Why you need this
- Site fleets mix owned, hired, and contractor units — one register closes security gaps.
- Garage and parts discipline stops fake bills and repeat breakdowns on the same truck.
- Fuel at remote plants needs voucher-to-trip match — not month-end guesswork.
- Production stops when a loader is down — service alerts must be proactive.
- Project and plant management need cost per site without manual spreadsheet merge.
- Compliance papers for commercial site vehicles must block trip — not surface in audit.
Key modules
Typical workflows
- Site requisition → approve → assign → gate out/in → fuel & parts → trip close → site cost report.
- Breakdown → job card → parts issue from store → vehicle back to available → root-cause flag if repeat.
- Contractor vehicle → document check → gate entry → trip linked → hire invoice match.
- Month-end → fuel + garage + hire by plant/project → management export to group ERP.
Site movement & trip authorization
In-plant, inter-site, and project cargo moves only with approved trip — owned, hired, or contractor units.
Trip authorization
Site manager approves material, equipment, or waste movement before gate pass.
Mixed fleet register
Company, hired, and contractor vehicles on one site log — no shadow fleet.
Construction & project
Project code on every site trip for capex vs opex cost tracking.
Weighbridge link
Load weight captured on trip for inventory and dispatch reconciliation.
Gate pass & security
Trip ID at gate — security matches vehicle, driver, and cargo note.
Optional GPS
Track high-value or off-site cargo legs when devices are deployed.
Alerts — breakdown, parts & compliance
Heavy site usage wears units fast — alerts before breakdown stops the production line.
Overdue service
Plant truck or forklift due for service — block next trip until job card cleared.
Repeat breakdown
Same unit in workshop three times — flag for replacement or root-cause review.
Low parts stock
Critical spare below minimum — notify store before next breakdown.
Permit & fitness
Commercial site fleet papers expired — compliance hold on assign.
Site fuel anomaly
Fuel issue without matching trip km — investigation alert to plant admin.
Contractor vehicle
Third-party unit missing insurance doc — cannot enter site.
Site trip — requisition to cost report
Every plant movement tied to fuel, parts, and site cost centre — audit-ready for management.
Site requisition
Production or project team requests vehicle for material, staff, or equipment move.
Approve & assign
Site transport approves unit, driver, and helper for shift window.
Trip run & gate log
Open/close trip with km, cargo note, and gate pass reference.
Fuel & parts capture
Site pump voucher or workshop parts issued against trip or vehicle.
Workshop if breakdown
Job card, labour, and parts cost stay on vehicle history.
Site cost report
Monthly movement, fuel, and garage cost per plant or project code.
Garage, parts store & inventory
On-site workshop discipline — fake parts bills and repeat failures surface in data, not rumours.
Job cards
Breakdown, preventive service, and tyre work with labour and parts lines.
Parts store
Issue tyres, batteries, and filters to vehicle with stock deduction.
Store inventory
Min/max levels, GRN, and supplier bills for plant fleet consumables.
Vehicle history
Full maintenance trail per unit for capex replace vs repair decisions.
Site fuel, driver HR & contractor pay
Remote site fuel and shift labour cost captured where the work happens — not guessed at HQ.
Site pump control
Voucher or meter issue tied to trip km and vehicle benchmark.
Shift drivers & helpers
Site roster, attendance, and payroll linked to plant shift pattern.
Overtime & allowance
Night shift movement and emergency breakdown call-out rules.
Hired vehicle billing
External truck hire for peak load — trip rate and invoice match.
Cost per site
Roll up fuel, parts, labour, and hire by factory or project.
Plant & construction operations
RMG factories, steel mills, cement plants, and construction sites — one VMS for heavy site fleet.
RMG & manufacturing
In-plant loaders, pick-ups, and staff movement between units.
Construction fleet
Project sites with mixer, tipper, and equipment movement logs.
Chemical & heavy industry
Compliance-heavy cargo with escort and permit tracking.
Utilization by site
Which plant overuses hired trucks — capex planning input.
Management export
Site fleet cost for board, lender, or group consolidation.
ERP handoff
Inventory and finance vouchers sync to group accounts module.