Fuel & expense control
Step 03 Connected workflow
Fuel & expense control
Fuel entries linked to trips and vehicles — with mileage and anomaly watch.
How it fits your operation
Fuel refills, vouchers, and sensor readings attach to vehicles and trips. Mileage efficiency trends highlight drains, duplicate slips, and route mismatch. Finance and operations share one fuel ledger instead of parallel spreadsheets.
Daily workflow
- 1Record refill
Depot or driver entry with quantity, amount, and odometer.
- 2Match to trip
Fuel cost rolls into trip P&L and client billing basis.
- 3Review trends
Supervisors compare expected vs actual consumption by route.
- 4Act on alerts
Drain, overspeed, or duplicate voucher triggers investigation.
Key controls
- Fuel entry by vehicle, trip, depot, or voucher
- Mileage and litres-per-km trend reports
- Fill-drain alerts where sensors are enabled
- Expense vouchers with approval workflow
- Trip-wise fuel allocation for costing
Why teams enable this step
Typical fleets recover measurable fuel leakage within months
Trip profitability reflects true fuel — not averages
Approvals prevent casual voucher inflation